Handbook for the Palm IIIcTM Organizer Copyright Copyright © 1998-1999 Palm Computing, Inc. or its subsidiaries. All rights reserved. Graffiti, HotSync, Palm Computing, PalmConnect, PalmModem, and Palm OS are registered trademarks, and the HotSync logo, Palm, Palm III, Palm IIIc, and the Palm IIIc logo are trademarks of Palm Computing, Inc. or its subsidiaries. Other product and brand names may be trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm Computing, Inc. and its subsidiaries assume no responsibility for any damage or loss resulting from the use of this handbook. Palm Computing, Inc. and its subsidiaries assume no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm Computing, Inc. and it subsidiaries assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss. Important: Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement. 3.5" Software Diskettes Available PalmTM Desktop software is supplied on a CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you may download the Palm Desktop software from http://www.palm.com. Alternatively, you can order 3.5" diskettes by completing and mailing the diskette order card supplied in the Palm IIIcTM organizer product package, or call to order the diskettes. See the Worldwide Customer Support card for the appropriate phone number. P/N: 406-1243-01 A/N: 423-1243-01 Page ii Contents About This Book ......................................................................................... 1 Chapter 1: Introduction to Your Palm IIIcTM Organizer Getting to know your Palm IIIc organizer.........................................3 What is a Palm IIIc organizer? ........................................................3 System requirements ........................................................................4 Upgrade Information ........................................................................4 Palm IIIc components .......................................................................6 Recharging the battery ...................................................................11 Palm Desktop organizer software ................................................12 Using your organizer with another PIM .....................................14 Tapping and typing ............................................................................15 Tap with the stylus to get things done .........................................15 Elements of the organizer interface ..............................................16 Opening applications .....................................................................17 Using menus ....................................................................................18 Four ways to enter data ..................................................................21 Customizing your organizer..............................................................24 Chapter 2: Entering Data in Your Palm IIIcTM Organizer Using Graffiti writing to enter data ..................................................27 Writing Graffiti characters .............................................................27 Graffiti tips .......................................................................................29 The Graffiti alphabet .......................................................................30 Writing capital letters .....................................................................30 Writing numbers .............................................................................31 Graffiti numbers ..............................................................................32 Writing punctuation marks ...........................................................32 Additional Graffiti punctuation ....................................................33 Writing symbols and extended characters ..................................33 Writing accented characters ..........................................................34 Accent strokes ..................................................................................34 Additional non-English characters ...............................................34 Navigation strokes ..........................................................................35 Graffiti ShortCuts ............................................................................35 Using the onscreen keyboard ............................................................36 Using your computer keyboard ........................................................37 Importing data .....................................................................................37 Contents Page iii Chapter 3: Managing Your Applications Using the Applications Launcher..................................................... 39 Selecting applications ..................................................................... 39 Switching between applications ................................................... 39 Categorizing applications .............................................................. 39 Changing the Applications Launcher display ............................ 40 Choosing preferences ......................................................................... 41 Installing and removing applications .............................................. 42 Installing add-on applications ...................................................... 42 Installing games .............................................................................. 44 Removing applications .................................................................. 45 Removing Palm Desktop software ............................................... 45 Security................................................................................................. 46 Assigning a password .................................................................... 46 Changing or deleting a password ................................................ 47 Locking your organizer ................................................................. 47 Recovering from a forgotten password ....................................... 48 Chapter 4: Using Your Basic Applications Overview of basic applications......................................................... 50 Date Book ......................................................................................... 50 Address Book .................................................................................. 51 To Do List ......................................................................................... 52 Memo Pad ........................................................................................ 53 Calculator ......................................................................................... 53 Expense ............................................................................................ 54 Common tasks..................................................................................... 55 Creating records .............................................................................. 55 Editing records ................................................................................ 55 Deleting records .............................................................................. 57 Purging records ............................................................................... 58 Exchanging and updating data: HotSync operations ............... 58 Categorizing records ...................................................................... 61 Finding records ............................................................................... 64 Sorting lists of records .................................................................... 69 Making records private .................................................................. 70 Attaching notes ............................................................................... 72 Choosing fonts ................................................................................ 73 Application-specific tasks.................................................................. 74 Date Book ......................................................................................... 74 Address Book .................................................................................. 88 To Do List ......................................................................................... 93 Memo Pad ........................................................................................ 98 Page iv Handbook for the Palm IIIcTM Organizer Calculator .......................................................................................101 Expense ...........................................................................................103 Chapter 5: Communicating Using Your Organizer Managing desktop E-Mail away from your desk .........................115 Setting up Mail on the desktop ...................................................116 Synchronizing Mail with your E-Mail application ..................118 Opening the Mail application on your organizer .....................118 Viewing e-mail items ....................................................................118 Creating e-mail items ....................................................................119 Looking up an address .................................................................122 Adding details to e-mail items ....................................................123 Storing e-mail to be sent later ......................................................126 Editing unsent e-mail ...................................................................126 Draft e-mail ....................................................................................127 Filing e-mail ...................................................................................128 Deleting e-mail ..............................................................................129 Removing e-mail from the Deleted folder .................................129 Purging deleted e-mail .................................................................130 Message list options ......................................................................130 HotSync options ............................................................................132 Creating special filters ..................................................................133 Truncating e-mail items ...............................................................137 Mail menus .....................................................................................138 Beaming information ........................................................................139 Chapter 6: Advanced HotSync® Operations Selecting HotSync setup options.....................................................143 Customizing HotSync application settings ...................................146 IR HotSync operations ......................................................................148 Preparing your computer for infrared communication ..........148 Configuring HotSync Manager for infrared communication .151 Performing an IR HotSync operation .........................................152 Returning to cradle HotSync operations ...................................152 Conducting a HotSync operation via modem...............................153 Preparing your computer ............................................................153 Preparing your organizer .............................................................155 Selecting the conduits for a modem HotSync operation .........156 Performing a HotSync operation via a modem ........................157 Conducting a HotSync operation via a network ..........................158 Connecting to your company's dial-in server ...........................158 Performing a network HotSync operation ................................161 Using File Link...................................................................................161 Creating a user profile ......................................................................162 Contents Page v Chapter 7: Setting Preferences for Your Organizer Viewing preferences......................................................................... 165 Buttons preferences .......................................................................... 166 Pen preferences ............................................................................. 166 HotSync buttons preferences ............................................ ...